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Special Personal Assistant to Director

Job Information

Position : Special Personal Assistant to Director
Company : Sani Hotel Kuala Lumpur
Contract : Full Time

Salary : RM1,800.0 - RM3,000.0 Per Month

Location : Jalan Ipoh, Kuala Lumpur
Postcode : 51200

Posting Date : 06 Jan 2021
Closing Date : 07 Mar 2021

Academic Qualification :
Language Requirement : No

Job Description


Job Responsibility

  • Manage Director's diaries , assessing priority of appointments and reallocation as necessary.
  • Manage Director's travel arrangements (including visas/accommodation).
  • Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director's office systems, including data management and filing.
  • Maintain records of Director's contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting.
  • Assist/support Director, Development Manager & Communications Manager in arranging other events.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all Trust incoming/outgoing mail.
  • Any other duties as may reasonably be required by the Director.
  • Must have license driver B2 & D


Job Requirements
  • Certification in secretarial work, office administration, or related training.
  • 1-2 years of experience as a Personal Assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

Job Benifits
  • Annual Leave
  • Medical Benefit 
  • EPF / SOCSO 

Job Application

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