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Property Management cum Assistant Property Agent

Job Information

Position : Property Management cum Assistant Property Agent
Company : Zilla Ahmad Consultancy
Contract : Full Time

Salary : RM1,800.0 - RM2,500.0 Per Month

Location : Subang Jaya, Selangor
Postcode : 47500

Posting Date : 22 Jan 2020
Closing Date : 28 Feb 2020

Academic Qualification : Diploma
Language Requirement : No

Job Description

Job Responsibility
Administrative Duties
  • Assist Property Agent with the day to day operations and tenant relations through the coordination of tenant requests and administration of maintenance services. 
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs. 
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information. 
  • Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals. 
  • Provide support to Property Agent by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information. 
  • Process correspondence for tenants, contractors and other third parties for Property Management staff. 
  • Assist with the scheduling of contractor work and coordinate with tenants. 
  • Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies. 
  • Maintain and update as necessary all tenant contact information, after hour access 
  • Handle miscellaneous assignments as requested by management 
  • Maintained highly organized filing system for leases, tenants, vendors, buildings, drawings, contracts.
  • Assisted property agent as needed on special projects 
  • Assist with the coordination of rent/lease collections 
Tenant Services 
  • Assist and administer lease agreements 
  • Dispatch tenant work orders; Maintain tenant work order e-mail 
  • Handle tenant, vendor and prospective tenant walk-ins 
  • Assist with tenant and vendor related interface as needed 
  • Assist Property Agent with tenant relations as required 

Job Requirements
  • Diploma or Bachelor's Degree Property / Estate Management or equivalent (UITM or UTM)
  • Good in communication skill, computer literacy, knowledge in M&E Systems.
  • At least 2 year of working experience in the related field is required for this position.
  • Preferably Junior Executives specializing in Property/ Real Estate or equivalent.
Experience/skill set should include: 
  • Knowledge of office and accounting procedures 
  • Exceptional computer skills - MS Office Suite
  • 2-3 years administrative experience in a commercial leasing office environment 
  • Familiarity with facilities operations 
  • Excellent customer service 
  • Strong ability to work independently; Ability to research and problem solve 
  • Demonstrated knowledge of phone and email procedures and etiquette 
  • Ability to prioritize and meet deadlines. 
  • Strong attention to detail

Job Benifits
  • Working Days : 6 Days (Sat - Half Day)
  • Working Time : 9am - 6pm
  • On-Call Allowance 
  • KWSP

Job Application

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