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Personal/ Executive Assistant

Personal/ Executive Assistant
Kuala Lumpur   Jalan Ampang
Full Time   Admin / Clerical
Selangor Kerjaya

Post09 Jun2021
Expiry09 Jul2021

Job Information

Position : Personal/ Executive Assistant
Company : Selangor Kerjaya
Contract : Full Time

Salary : RM3,000.0 - RM5,000.0 Per Month

Location : Jalan Ampang, Kuala Lumpur
Postcode : 50450

Posting Date : 09 Jun 2021
Closing Date : 09 Jul 2021

Academic Qualification :
Language Requirement : EN,MS

Job Description

Job Responsibility
  • Proactive daily management of administrative duties comprising of extensive travel planning and meeting schedules, arrangement and coordination of schedules and appointments across different time zones.
  • Provide support to the Group Managing Director and the Management Team in their daily administrative needs including managing flight/ground transportation, visa applications, hotel booking, expense claims, travel claims and etc.
  • Handle the company's confidential documents.
  • Manage contracts/vendors and price negotiations for office lease, office equipment & supplies.
  • Manage contractor and vendors for office maintenance, renovation and relocation.
  • Ensure the office environment is compliant with local legal and professional policies as well as objectives.
  • Arrange for the necessary resources/facilities and provide operational and resource support.
  • Perform administrative and office support activities, including but not limited to: photocopying, mailing, filing, placing and expediting orders when necessary.
  • Manage office needs and upkeep, requests, including stationary, other office supplies inventory, pantry upkeep and meeting refreshments.
  • Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
  • Any other duties as assigned by the Group M.D. and the Management Team HR and Finance.

Job Requirements
  • Looking for a Diploma/ Degree holder with minimum 5 to 8 years of experience in international working environment (both with expats. and within multi-country organization) in administration & secretarial related positions.
  • Exceptional knowledge and experience working with PowerPoint, Excel, Word, and other Microsoft applications.
  • Ability to write professionally, have excellent command of written English, grammar and strong proofreading skills.
  • Flexibility to work with multiple personalities and with all levels of management within an organization.
  • Flexibility to work extended hours when needed.
  • Discretion, accountability and dependability - key attributes to fulfil the demands of this role.

Job Benifits
  • EPF & SOCSO contribution.
  • Annual leave.
  • Medical leave.
  • Miscellaneous allowance.

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