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Personal Assistant to CEO

Job Information

Position : Personal Assistant to CEO
Company : Electrofast Manufacturing Sdn Bhd
Contract : Full Time

Salary : RM3,000.0 - RM4,500.0 Per Month

Location : Klang, Selangor
Postcode : 41000

Posting Date : 26 Oct 2021
Closing Date : 15 Dec 2021

Academic Qualification :
Language Requirement : EN

Job Description


Job Responsibility
  • Responsible to assist the CEO in office matters such as purchasing, monitoring shipment and interdepartmental coordination
  • Conduct planning for the purchase of raw materials, parts and components and coordinate cross department efforts in meeting On Time Delivery (OTD) utilizing an ERP system
  • Prepare Quotation, Purchase Order, Purchase Invoice, Goods Receiving, Delivery Order and administrative documents to facilitate the sales process
  • Assist CEO in local purchases through seeking quotation, negotiation and follow ups with supplier
  • Fill in forms and submit necessary documents to government department
  • Deal with incoming inquiries and requests, corresponding on behalf of the CEO
  • To prepare and manage correspondence, reports and documents
  • Create meeting minutes, record minutes and conduct follow ups
  • Prepare & handle shipment documentation and related export trade declaration
  • Prepare monthly reports to the CEO and constantly monitor tasks given by CEO
  • To file, organize the CEO's documentation and maintain records in an orderly manner
  • Good with computer & work fast

Job Requirements
  • At least 3 year(s) of working experience in the related field is required for this position. Preferably 5+ Year(s) of working experience.
  • Able to work independently and multitask with minimal supervision
  • Good management, communication and interpersonal skill, punctual, attentive to details and able to multi-task
  • Language(s): English, Bahasa Malaysia & Mandarin as the role requires the candidate to deal with Mandarin Speaking clients
  • Experience with ERP is a plus
  • Ideal Candidate: Organized, Self-Starter, Independent

Job Benifits

  • EPF, SOCSO and EIS contributions
  • Annual Leave
  • Medical Leave
  • Annual Bonus

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