Job ResponsibilityJob Description:
o Manage calendar, including making appointments and prioritizing urgent matters
o Organize meetings/discussions, including scheduling, sending invitation/reminders, organizing catering, etc.
o Manage travel arrangements and itineraries, including flights, accommodation, ground transport, etc.
o Managing expense reports, including submitting Director's claims and helping review others' reports as per requested by Director
o Provide administrative assistance, such as writing and editing E-mails / letters / messages, drafting memos, and preparing communications on Director's behalf
o Taking notes and writing minutes in meetings, then follow up with Managers to ensure actions are completed
o Produce documents, briefing papers, reports and presentations for the Director
o Filter E-mails / letters, record notes and messages for Director
o Planning and managing CSR program, and represent Director if necessary
o Accompany Director as per requested, to attend business event / meeting client while recording notes and messages
o Performing secretarial and administrative duties, including managing of assets, taxes, licenses, insurances, etc.
o Run errands and any ad-hoc duties as per requested by Director
Requirements:
o Good command in English, Mandarin & Bahasa Malaysia in both spoken & written
o Possess at least Diploma in Business Administration / Business Management or equivalent
o Possess strong follow-up skills, note taking skills and time management skills
o Have self-disciplined, positive attitude and strong sense of responsibility
o Be committed, self-motivated, proactive and able to work well under pressure
o Possess good communication & interpersonal skills and able to work both independently & as a team
o Willing to learn and explore new things
o Familiar with basic Microsoft Office, Word, Excel, Powerpoint, E-mail, Google Drive, Google Calendar, etc.
o Candidates with advanced skills in Powerpoint will be an added advantage
o Fresh graduates are welcome too
Job RequirementsJob Benifits
