Job ResponsibilityPerson specification
- Educated to Degree / Diploma level or equivalent.
- Experience of electronic diary management.
- Exceptional interpersonal and communication skills
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages,
preferably Microsoft Office Word, Excel and PowerPoint.
Job Description
- Manage Director's electronic diary, assessing priority of appointments and reallocation
as necessary.
- Manage Director's travel arrangements (including visas/accommodation).
- Process Director's correspondence, ensuring that incoming correspondence is dealt
with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director's office systems, including data management and filing.
- Maintain records of Director's contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within
the Director's responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
Job RequirementsJob Benifits
