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Document Controller - Industrial Project Nilai

Document Controller - Industrial Project Nilai
Negeri Sembilan   Nilai
Full time   Admin / Clerical
Meinhardt Epcm Sdn Bhd

Post19 Nov2022
Expiry19 Dec2022

Job Information

Position : Document Controller - Industrial Project Nilai
Company : Meinhardt Epcm Sdn Bhd
Contract : Full time

Salary : Undisclose

Location : Nilai, Negeri Sembilan
Postcode : 71800

Posting Date : 19 Nov 2022
Closing Date : 19 Dec 2022

Academic Qualification :
Language Requirement : No

Job Description


Job Responsibility
Dual function role covering the Document Control and Project Administrator in Industrial Technologies Division. The Document Controller / Project Administrator assist in the day-to-day running of the Project Management office in our Industrial Technologies Division. This role supports the Project Managers / Field / Design and staff within the Industrial Technologies division in providing the full Project Delivery lifecycle, maintaining records and providing regular and ad-hoc reporting. The role provides Quality Assurance support regarding processes, documentation and supports customer satisfaction initiatives. The role also assists in the management and supervision of key initiatives and programs supporting the strategic objectives of the division and organization, particularly around standardization, accreditation and business processes.

Manage and maintain all controlled company documents.
Update and control procedure documents and forms.
Create and manage document hierarchy and process systems
Take charge of all document identification, classification and filing
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Ensure revised documents are accessible.
Assist with communication during external audits.
Conform to company enforced specifications and Document Control Procedures.
Train Document Control Clerks and delegate and oversee their tasks.
Train employees in company's-controlled document processes to ensure correct handling of documents from the ground up
Oversee document through its entire lifecycle (inception to archival)
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic).
Log document requests and help retrieve documents as needed for employees.
Make available, notify, and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel.
Collaborate and communicate with managers and project leaders
Observing the Company's established rules and regulations.
Ensuring that all other employees of the Company who come under your control and direction, observe and comply with the Company's rules and regulations
Responsible managing industrial projects and as a focal for Industrial Project standard control
To streamline the current Industrial Project structure
To provide assistance and support in ensuring the awareness of the document control system to all parties involved with the project.
To liaise with all relevant internal and external personnel to ensure the process flow for all incoming and outgoing documentation are in line with the established procedures and processes for the project.
To manage day-to day activities including planning, executing and reporting for compliance and effectiveness in DC manual operations covering Document, Drawing and Correspondence Management.
To carry out processes such as scanning, uploading and registration for all incoming and outgoing documentation for the project.
To create, monitor and maintain registry of all documentation related to the project.
To acknowledge and validate all documentation received and distributed for the project.
To check, verify and confirm the quality and formatting of all documentation are adhere to the established procedures and guidelines required for the project.
To ensure work compliance with Company ISO Quality Procedure Manual and Practice.
Perform miscellaneous job-related duties as and when required or attend ad-hoc matters assigned by Superior.

Job Requirements

Job Benifits
  • EPF
  • SOCSO
  • Annual Leave

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