Job ResponsibilityJob Description:
- Managing the general administration of the department
- Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes
- Documentation of all departmental events including photography and generating reports
- Support the automatisation of administrative tasks using PowerAutomate, MailMerge, etc
- Providing administrative support to a team of academic staff inclusive of assistance in course portfolio preparation and record keeping
- Managing the student life cycle from registration /admission to graduation
- Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue
- Communicating with partner institutions, external agencies, government departments and prospective students
- Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures
- Translation and editing of departmental documents including presentation files and promotional materials
- Assisting in the preparation of proposals for smooth running of the department
- Supporting the review and streamlining of processes for efficient and effective running of the department
- Other duties as assigned by the Head
Requirements:
- A university degree in any discipline, but preferably science-related or IT related
- Willingness to learn PowerAutomate, PowerShell, MailMerge, Latex.
- Proficient in Microsoft Office (Word, Excel and PowerPoint), please clearly specify your expertise (Beginner / Intermediate / Advanced) in your resume.
- Proficient in English
- A team player with good organizing abilities, interpersonal and communication skills
- A dynamic and motivates individual with a keen interest in continuous improvement and work excellence
- Commitment to diversity, equity and inclusion in a vibrant academic setting
- Ability to demonstrate good judgment, tact and professionalism
- Applicants must be willing to work in Sepang, Malaysia.
Job RequirementsJob Benifits
